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Virtual Assistant
This a Full Remote job, the offer is available from: Venezuela
We are looking for a detail-oriented bilingual assistant to support a creative professional services team with accounting, email, sales, project, and administrative tasks. This role is ideal for someone organized, proactive, and comfortable managing multiple workflows remotely.
Duties / Tasks to perform
- Reconcile bank and credit card transactions in Xero
- Upload receipts and invoices to Hubdoc
- Monitor overdue accounts receivable and follow up as needed
- Track and process accounts payable and timely invoice payments
- Communicate with vendors or clients regarding payment updates
- Review and triage Gmail inboxes daily
- Respond to booking, invoice, and basic inquiry emails
- Prepare and send invoice proposals as directed
- Follow up weekly on open quotes and proposals
- Review Shopify order activity and identify leads or trends
- Build and update potential client lists based on provided criteria
- Schedule meetings and consultations through Calendly
- Track client communication history and next steps in a shared CRM or project tool
- Build project timelines and task lists in project management tools
- Follow up with project managers or collaborators for updates
- Maintain project documentation in Google Drive
- Place online orders for office or studio supplies as needed
- Organize digital files, records, checklists, and SOPs
- Support occasional Canva design tasks
Requirements
- Fluent English and Spanish communication skills
- Experience with Xero, Hubdoc, Gmail, Google Drive, Google Docs, and Google Sheets
- Familiarity with Shopify, Calendly, Canva, CRM, or project management tools
- Strong attention to detail and follow-through
- Ability to manage accounting, administrative, and client-facing tasks professionally
- Comfortable working independently and escalating important issues when needed
- Organized, proactive, and able to prioritize tasks across departments
Schedule: Part-time. Monday to Friday between 8:30/9:30am–12:30/1:30pm (GMT -8-00) Pacific Time (US & Canada).
Benefits
- Fully remote work environment
- Stable, long-term collaboration
- Clear scope of responsibilities and structured workflows
- Training and onboarding support
- Opportunity to work with international teams
- Exposure to modern tools and professional processes
- Supportive and collaborative work culture
- Opportunity for skill development and career growth
📌 Before You Apply, Please Read:
At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:
⏰ These are professional roles with set schedules defined by the client.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.
🤝 You will be part of the client’s team.
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.
📈 KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives.
🧑🏫 Training may be required.
You might need to complete training to fully understand your role, tools, and client processes.
🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.
🚀 Ready to grow your career with us?
Apply only if you are ready to commit, learn, and take ownership of your role.
