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Construction Services Administrator
This a Full Remote job, the offer is available from: Pennsylvania (USA)
We Make Everything Around Us Better
At PRIME AE, that’s not a slogan, it’s how we work.
Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them.
If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.
Who We Are:
PRIME AE Group, Inc. (www.primeeng.com) is a nationally ranked, full-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.
Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform—giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.
The Opportunity:
We are currently seeking a Construction Services Administrator to support our Construction Management and Construction Inspection (CMCI) operations in Pennsylvania assigned to our Harrisburg, PA office.
In this role, you will provide critical administrative and coordination support to construction services leadership and field teams. You will assist with project documentation, proposal preparation, staff coordination, and financial tracking to ensure projects and operations run efficiently. This role serves as a key operational support function within our CMCI team, coordinating between field staff, project managers, and internal departments.
This is an excellent opportunity for a detail-oriented professional who enjoys supporting infrastructure projects and working closely with project managers, inspectors, and internal teams in a fast-paced, team-driven environment.
What You’ll Do:
As a Construction Services Administrator, you will support day-to-day operations of CMCI projects by coordinating documentation, assisting with proposals, and maintaining project and financial records. You will play a key role in ensuring information is accurate, organized, and accessible across multiple active projects.
Key Responsibilities:
Administrative & Operations Support
- Provide administrative and operational support to Construction Services leadership and project teams.
- Maintain organized project documentation, including contracts, reports, and correspondence.
- Assist with meeting coordination, agendas, and documentation.
- Support communication between field staff, project managers, and internal departments.
Proposal & Project Support
- Assist in the preparation of Statements of Interest (SOIs), proposals, and qualification packages.
- Coordinate with internal teams such as Marketing, Finance, and Contracts to gather required information.
- Support staffing coordination by maintaining records of available field staff and certifications.
- Assist with tracking project assignments and resource needs.
Financial & Contract Support
- Support invoice review, tracking, and documentation.
- Assist with budget tracking and project financial reporting.
- Maintain records related to contracts, change orders, and project correspondence.
- Coordinate with internal teams on contract documentation, compliance, and recordkeeping.
Data & Systems Management
- Maintain accurate data within project tracking systems and ERP tools.
- Organize and manage digital files to ensure consistency and accessibility.
- Support reporting needs by compiling and organizing project data.
What You’ll Bring:
- High school diploma or GED required; Associate or Bachelor’s degree preferred.
- 2–5 years of administrative, project support, or operations experience, preferably in construction, engineering, or infrastructure environments.
- Experience managing/administering PennDOT and Pennsylvania Turnpike Commission projects in PennDOT's Engineering and Construction Management System (ECMS) preferred.
- Experience supporting proposals, project documentation, or financial tracking preferred.
- Familiarity with ERP systems and Microsoft Office (Excel, Word, Outlook).
- Experience with Deltek, SharePoint, or similar systems is a plus.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills and ability to work with both field and office teams.
- Ability to work independently while supporting a collaborative team environment.
Why PRIME AE:
We don’t just fill positions; we invest in people.
At PRIME AE, you’ll find a supportive, flexible environment where careers are built intentionally, not accidentally. You’ll work on projects that improve everyday life, alongside colleagues who challenge and respect one another.
What sets us apart:
- Career Growth: Flexible career paths across disciplines, from technical expertise to project and people leadership.
- People-First Culture: We value trust, integrity, and collaboration, and we mean it.
- Meaningful Work: Projects that strengthen communities, infrastructure, and public spaces.
- Growth with Purpose: Strategic expansion backed by strong leadership and investment.
- National Reach, Local Feel: Big-firm resources with the agility and relationships of local offices.
Our Commitment:
PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.
For Internships:
Why PRIME AE:
We don’t just offer internships; we provide meaningful experience.
At PRIME AE, interns work on real projects alongside experienced professionals, gaining exposure to the technical and creative aspects of the profession while building a foundation for future career growth.
What sets us apart:
- Hands-on Experience: Contribute to active projects across diverse markets.
- Mentorship: Work alongside experienced designers and technical professionals.
- Collaborative Culture: Integrated teams across disciplines.
- Career Pathways: Opportunities for future full-time employment.
Our Commitment:
PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.
